Dear Graduate Students,
When I began graduate school, I thought letters of recommendation did not matter much in fellowship competitions because all letters submitted would be excellent. I have been wrong about a lot of things in life, but the degree to which I was wrong about this cannot be overstated.
Hello Graduate Students,
I’d like to re-introduce Gabby who loves to gab about grants and grant writing. This month’s Gradfunding features her responses to questions she has received in the past few months. Some names and details have been changed to protect the innocent. We invite you to submit your own questions!
Hello Graduate Students,
In the Graduate Center Office of Fellowships, we like to encourage graduate students to apply for at least one fellowship each year. Fall is a busy time, but it is also the best time to apply for fellowships.
In our office, we find that many students feel lost when thinking about fellowships and appreciate an explanation of the basic landscape of funding. Georgia Ehlers, who worked with graduate funding for over 20 years, and I have put together a few of the basics about fellowships which might be helpful as you make plans for the new year.
What is a fellowship?
Letters of recommendation can be the determining factor in fellowship competitions. Because a good letter of recommendation is so much work to write, you want to do everything you can to make the process easy for your professors. With the help of Graduate College Dean, Andrew Carnie, and Graduate College Assistant Dean, Janet Sturman, I have outlined four tips to help you get the best letters possible.
1. Plan ahead:
This month, Fatima, one of your fellow students, shares her disappointments and successes with grant writing and gives advice for a perspective shift on the process. We think you’ll appreciate her reflections.
Shelley and Bethany
Hello fellow Graduate Students!
Pivot is a huge database of funding opportunities. And, as a University of Arizona student, you can use it for free. If you are a graduate student interested in funding, one of our top recommendations is to invest a little bit of time in Pivot. Forty minutes is enough to give you a good start.
Hello Graduate Students,
The summer is the best time to work on fellowship applications. But, because most people have frequent interruptions to their routines in the summer, it can also be the most difficult time to write. The unpredictability of the season is why the key to success in summer writing is deadlines.
Here are three tips for creating deadlines for yourself over the summer:
Should you apply to the NSF GRFP as a first- or second-year graduate student? This is a question that you need to discuss with your advisor. However, if you plan to wait (or even if you do not), consider applying to any of the six alternatives to the NSF GRFP listed below. Going through the application process for one of these awards will make you a better candidate for the NSF GRFP next year. Or, you might be successful with one of the awards below.
Finding funding is a challenge for any graduate student. But it is particularly difficult for international students studying in the United States. Here are a few tips and resources for those of you who are international students at the UA.
Consider starting your search for funding in your country of citizenship. Some of the best funding can come from a student’s home country.
Along with fellowship opportunities, I include some internship opportunities in the GradFunding newsletter. Internships can be invaluable for both the academic and professional life of a graduate student. For more information about internships, I contacted Jeff Patten, UA Career Services career coordinator and counselor, and Cynthia Van Driess Watson, the Assistant Director of the UA Career Services. If you are interested in an internship, their insights may be useful.
Why seek out an internship?
The idea of applying for a graduate fellowship can be daunting. Surrounded by high-achieving individuals, you might wonder if you measure up. Is it worth even trying to apply to a fellowship?
In any given year, the majority of people who apply for nationally competitive fellowships do not receive the fellowships. It is easy for me to bring up the clichés . . . Keep trying! . . . Rejection is part of the process! . . . Etc. etc. But I am not in the middle of a graduate degree and I am not actively searching for fellowships for myself. I thought it would be better for you to hear from the people who are in the middle of working through the process of applying, being rejected, and trying again.
One of the trickiest elements of applying for funding is the timing. For example, all of you reading this article know that the best time to apply for summer funding is right now. But, believe me, there will be other students contacting me in April to ask about funding for Summer 2020; there is not much I can do to help them. Here are three steps to nailing the timing of fellowship applications.
In the funding world, we like to say that fellowships go to people and grants go to projects.
Generally, this is a fairly accurate description. But, you ask, does this matter?
Travis Sawyer, a graduate student who has worked with us in the Office of Fellowships, has had great success both in obtaining fellowship proposals for himself and in assisting other graduate students in writing their own fellowship proposals.
Did you know the National Science Foundation offers funding to graduate students?
Of course you did.
However, did you know that the Romance Writers of America also has funding for graduate students? As does the government of Ireland, the Slovak Academic Information Agency, and the Huntington Botanical Gardens.
But how could you possibly find a funding opportunity that is just right for you?
I’m about to tell you.
STOP!
The number one question I get in the Office of Fellowships, is “how do I find funding?”
Unfortunately, there is no simple answer to this question. The possibilities are endless; maybe a person you meet on the bus will decide she wants to pay your tuition or an anonymous donor will buy the equipment you need. I hope something like this this happens to you.
Collectively, the Graduate College Office of Fellowships has approximately 31 years of experience with fellowships. In this last newsletter of 2016 I will pass along some bits and pieces we have learned along the way.
“What I have found,” a graduate student recently told me, “is that I like rejections. They are a chance to learn, a path forward.”
Just to be clear, this student had had a few days to contemplate his most recent rejection; I imagine that this was not his first reaction to the news. Additionally, he had received a beautiful rejection with all sorts of accolades for his work accompanied by very concrete suggestions for improvement.
Graduate students have a lot to do. On top of completing classes, passing exams, doing research, and writing papers, most graduate students plan to present at conferences, get papers published, teach, etc. When I encourage graduate students to apply for fellowships and grants, I realize this is one item on a long list.
So, when should students work on applications for funding opportunities and when should they focus on other things?
Let me tell you a story.
About a year ago, I received an email from a student in linguistics asking if I would review a draft of her proposal for the Lewis and Clark Fund for Exploration and Field Research. This was the first time I had heard of the Lewis and Clark Fund for Exploration and Field Research, or at least, the first time it caught my attention. With a little investigation, I found that the American Philosophical Society supports the fund and that several UA graduate students in geology have previously received the award.
The beginning of a new year is a good time to update your curriculum vitae (CV) and resume. As most of you know, the main difference between a CV (from Latin for “course of life”) and a resume (from French for “summary”), is length. Whether you have a CV or resume will depend on your discipline and your professional goals. I will refer to CVs in this article, but the ideas apply to both CVs and resumes. You should have a template version of the document that you keep current and adapt to opportunities as you apply to them.
Now that it is the middle of application season, we have gotten a number of questions about writing timelines for fellowship applications. Here are a few tips:
You may have heard of a student who decided to apply to a fellowship two weeks before it was due, dashed an application together, and received the fellowship.
Sometimes this happens. But not often. Although it makes for a less interesting story, most successful applicants plan well ahead of the deadline, work strategically towards making themselves good candidates, and then systematically apply.
As summer approaches, consider putting together a plan for fellowships to which you might apply. Below you will find a general guide to help you think about process.
In the Office of Fellowships, we often read essays for fellowship applications that have been copied and pasted from dissertation proposals. While the copy and paste function is one that we ourselves utilize and view with great affection, the use of it can be a barrier to being awarded a fellowship. Below you will find some tips for revising a dissertation proposal, or any research proposal, into a proposal for a fellowship application.
Before beginning the narrative, consider the answers to the following questions:
Why do I love this project?
If the prospect of all the holiday social obligations fills you with unmitigated delight, you can stop reading this article now. Go ahead and click on another article.
Now that it is just those of us who feel at least some measure of anxiety anticipating social events we can discuss the topic at hand – holiday parties.
The most frequently asked question I receive from graduate students is how to find funding. Finding funding is like finding a job; it takes a mixture of work, perseverance, luck, and connections.
We have some basic information on funding graduate school on our website (https://grad.arizona.edu/ofce/funding-101). Further, here are a few strategies to keep in mind in your search for graduate funding:
1. Talk to People
With all of the fellowship opportunities in the fall, a graduate student could spend the semester writing fellowship applications. Don’t.
Your main goal as a graduate student should be to, as quickly as is reasonably possible, set yourself up for the next step in your career. Applying to a few choice fellowships can help you achieve this goal.
But how do you decide which fellowship application is worth your time?
Do your research. Ask yourself, how well do I fit this opportunity?
Last month I gave you five tips for getting your writing done. If you, along with most graduate students, have not gotten as far as you had hoped in your summer writing, don’t despair. Don’t feel guilty. Have a look at the tips here and continue writing – onward and upward!
When you are ready to have others read your fellowship applications, here are five tips for getting the best feedback possible.
1. Give your readers guidance.
When you send or post drafts for others to read, be sure to give them some context for what they are reading.
With approximately 1,600 annual awards, the Student Fulbright is one of the largest and best recognized national fellowships. I often talk with graduate students who think that they might be interested in a Fulbright but are not sure about the details. If you are one of those people, read below for insight from Emily Kotay, the Scholarship Advisor in the Office of Nationally Competitive Scholarships (ONCS).
Most graduate students have ambitious summer writing goals. If you are one of them, here are five tips to help you be successful in meeting those goals.
1. Find a daily time to write. This means putting words on paper. You also need time to read and do research, but you should schedule time to actually write. Whether it means brainstorming ideas for fellowship applications, outlining, or editing, you should touch your writing every day.
Elizabeth Stahmer, the Director of the Social and Behavioral Research Institute, has worked on applications for funding from multiple organizations such as the National Institutes of Health, the National Science Foundation, the National Endowment for the Humanities, the Department of Defense, the Defense Advanced Research Projects Agency, the State of Arizona, and dozens of private foundations.
In my recent interview with her, she gave numerous nuggets of excellent advice for finding and applying for funding. I share them with you below.
What do you do?
One of the lovely, and potentially challenging, elements of academia is summer. While summer often gives graduate students a change of pace, funding it can be tricky.
Many of you already have your plans solidified. For the rest of you, consider this a tap on the shoulder to begin, or to continue, thinking about how you will finance your summer.
Here are a few suggestions:
Travel
Money for graduate fellowships generally comes from the following sources:
As you search for funding, large fellowships of thousands of dollars will probably catch your attention. You should apply to the big fellowships, but also consider applying for smaller ones. Aiming for the small potatoes is worth your time for three reasons:
The more you apply for fellowships, the better you will get at it.
Smaller fellowships are usually less competitive so you are more likely to receive the award.
Finding funding is like finding a job. There is no one way to go about it and talking to people is usually your best strategy. However, an additional excellent strategy for finding funding is to sign up for funding alerts.
Yes, it is true, you can receive email alerts specially designed to fit your research interests! You can also receive funding alerts from organization that you think might be interested in your research.
You have done a lot in the past three weeks. Unless you are one of the lucky few, this has probably included managing some financial uncertainties. Hopefully you have most of your questions answered by now. But the University of Arizona is a big place and you might find that you have to run around in circles a bit before getting issues resolved.
Here are few suggestions for students trying to navigate the financial milieu of graduate school.
Last spring a student came into my office to discuss a specific funding opportunity. I found her research compelling and I looked forward to learning more about it when she sent me her essays. But when I began to read the draft of her fellowship proposal, I soon found my mind drifting to topics like snacks. I gave her comments and we are still waiting to hear the results of the competition.
As we approach the fall semester, I hope that many of you have plans to apply for funding opportunities.
However, in the busy life of graduate school, students often start to wonder if taking the time to apply for fellowships and grants is worth the effort. Graduate students are generally successful people, so after being rejected once or twice, some give up applying.
Librarians are treasure chests for graduate students. A few good tips from a librarian can provide a graduate student with just the right resources and save him or her hours of work. With this in mind, I interviewed University of Arizona librarian Jill Newby for a few tips on creating a bibliography for fellowships.
Few graduate students are familiar with Sponsored Projects. But if you plan on continued research, chances are that you will eventually need to know about this department. Lori Schultz, Assistant Director of UA Sponsored Projects, generously provided the following brief introduction.
What is the purpose of Sponsored Projects?
For a graduate student who is new to grant writing, or even a seasoned grant writer, an RFP (Request for Proposals) can be intimidating. Every organization arranges the document differently and the language used is often abstruse. Depending on the agency, there may not even be a single document but a scattering of information across webpages. This GradFunding article will help you navigate RFPs, in whatever their form, and get the information that you need.
