Graduate Center Multipurpose Room

The Graduate Center Multipurpose Room is a fantastic space for a variety of events. We envision using the space for workshops, small seminars, and more. Graduate College and Postdoctoral Affairs affiliated units may reserve the room during business hours (8 AM to 5 PM). Building tenants will receive priority for scheduling. All requests must be made through the reservation request form. There is no cost for reserving the Multipurpose Room.

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Instructions for Requesting the Room

To make a reservation request, please follow the instructions below.

  1. Check the room's availability using the Online Room Calendar.
  2. Visit the online reservation request form and submit your event information. It is highly recommended that you budget in time for pre-event set up and post-event cleanup. You will receive an email receipt of your request after submitting the form.
  3. Wait for a confirmation from the Room Scheduler. Should you have questions or you do not hear from the Room Scheduler, please email gradcenter4info@grad.arizona.edu.

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Graduate Center Multipurpose Room Details

Room Name

Sq. Footage

Configurable Layouts

Furniture Description

Chairs Available

Technology

Room 4

464

Yes. See standard configurations list.

Movable Tables and Chairs

24

Yes. See room amenities list.

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Standard Configurations

Use of the standard configurations are encouraged; however, the furniture in the room can be easily moved to fit your event’s needs. After the conclusion of an event, organizers need to return the room to the standard workshop configuration.

Standard Workshop

A diagram of four tables, each with 6 chairs, set up so that two tables are parallel to the south wall and two are perpendicular to the north wall

Boardroom style meeting

Layout of the room where all of the tables are pushed together to make a large rectangle with 18 chairs around it.

Panel Discussion Layout

Layout for Panel Discussion in which one table is setup near and parallel to the east wall. Three chairs line the table between it and the wall. Remaining chairs are arranged in four columns opposite of the table. Space is left for the door to open and close without obstruction.

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Room Amenities

  • 24 rolling chairs
  • 4 6-ft. long flipping tables on casters
  • 2 LED screens
  • 1 HD-quality camera for workshop and lecture capture as well as teleconferencing
  • 1 Windows computer with in-room speakers
  • 1 wireless keyboard with track-pad
  • 1 slide advancer/clicker
  • 1 Blu-ray player
  • 1 ELMO document viewer
  • Adaptors for displaying external laptops
  • Barco ClickShare technology for easy screen sharing from laptops and mobile devices

General instructions for using the technology are provided in the room. Opportunities for a demonstration and walkthrough of the technology are available upon request in the reservation form. Walkthroughs must take place at least two business days in advance of your event.

The Graduate College does not provide additional laser pointers, clickers, adapters, or on-site tech or audio/visual support during your event; however, for emergencies, please call 621-3471.

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Room Use Policies

Reservations are not confirmed until the organizer receives a confirmation email from the Graduate College.

The Graduate College reserves the right to bump with 72 hours’ notice a recurring (or, on occasion, other) event for a special one-time event. If this occurs, the Graduate College will attempt to find alternate space within the Graduate Center or Graduate College controlled space if at all possible. The Graduate College will not bump regularly colloquia or meetings scheduled for building tenants.

Event organizers are responsible for arranging all logistics, including configuration of the space as needed and providing additional tables and/or chairs, food, beverage, signage, promotion, etc. After the conclusion of an event, the room needs to be returned to the standard workshop configuration.

Event organizers are responsible for cleaning the room and disposing of trash and recycle. Should fully catered meals be offered in the room, event organizers are required to submit a special events custodial request through Facilities Management's special event request form. After arranging the custodial request, please forward the confirmation email to gradcenter4info@grad.arizona.edu; we reserve the right to cancel your event if we do not receive this confirmation. Items such as light snacks and refreshments do not require an FM Special Events Request to be filed; however, event organizers are responsible for cleanup of the room, and will be held responsible for any damages.

The Graduate College does not offer same day IT support for events. A walkthrough of the room and technology test can be requested through the reservation form. Walkthroughs must be scheduled at least 2 days in advance of your event.

Food and beverage are allowed in Graduate Center meeting spaces, provided all UA catering policies are followed. For UA groups, Arizona Catering Company must provide all catering services valued at more than $750. If the catering costs are less than $750, the organizer has a choice of Arizona Catering Company or a caterer from the UA-approved Catering List. Please know that if you are catering a full meal as part of your event, Facilities Management must be notified via the Facilities Management's special event request form to arrange custodial staff presence to empty trash, restock restrooms, and keep the building clean. After arranging custodial, please forward the confirmation email to gradcenter4info@grad.arizona.edu; we reserve the right to cancel your event if we do not receive this confirmation. Items such as light snacks and refreshments do not require an FM Special Events Request to be filed; however, event organizers are responsible for cleanup of the room, and will be held responsible for any damages.

Afterhours and weekend events may only be scheduled by the Graduate Center or Postdoctoral Affairs. Afterhours events are those that start or end outside of 8:00 AM and 5:00 PM.

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External Resources

Need food and beverage? Check out UA's catering policies.

Need extra tables, chairs or other supplies? Fill out Facilities Management's special event request form.

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Last updated 21 Aug 2018